Managing HR compliance can be challenging, with numerous deadlines and dynamic tasks throughout the year. To help your business stay organized and avoid penalties, our 2025 HR compliance calendar offers a comprehensive roadmap for key employment-related deadlines.  Download your 2025 HR compliance calendar here  and keep reading for a brief overview. Why you need this calendar  Predictable deadlines: Stay on track with annual tasks like distributing W-2 forms and filing form 5500 for employee benefit plans.  Dynamic compliance tasks: Be prepared for event-driven requirements such as onboarding new hires or managing workplace injury reporting.  Month-by-month planning: Access a detailed summary of compliance deadlines and reminders to keep your HR processes running smoothly all year long.  Benefits of staying compliant  Prevent workplace disruptions caused by missed deadlines.  Avoid costly penalties for noncompliance.  Build a proactive HR st...

Vendor management can be a litigious environment where efficiency, transparency and risk mitigation are paramount. With the right advisor in your organization’s corner, you’ll feel more confident navigating vendors and managing their services, ensuring streamlined processes and strategic alignment.   In this blog post, we'll cover the basics: What vendor management in HR entails, why it's important, how it can transform businesses and some scenarios in a few business types. Level up your knowledge and find the right partners to thrive.  Understanding vendor management in HR  Vendor management in HR involves the systematic management of third-party suppliers who provide goods and services essential to HR operations. This includes managing contracts, ensuring compliance with service level agreements and optimizing vendor performance to align with a company's long-term business goals.  A robust vendor management strategy can provide organizations with a structured ...

Compliance is a crucial aspect of human resources, ensuring an organization’s smooth operation and legal standing. For human resources (HR) managers, plan sponsors and employers, navigating the labyrinth of HR compliance can be daunting. Add retirement planning rules and regulations into the mix, and HR teams have a full plate.  Use this blog post as your guide to essential information on:   HR compliance for retirement plans;  labor laws and compliance implementation strategies;  how to make HR compliance part of your workplace culture; and   the ways TruePlan can assist as an HR guide, providing HR compliance solutions and assistance.  Understanding HR compliance  HR compliance refers to the process of defining policies and procedures to ensure that your employment and work practices demonstrate a thorough understanding of applicable laws and regulations, while also being tailored to the specifics of your organization. It encompasses variou...

In an era when ROI is the name of the game, HR leaders face the delicate task of maximizing the impact of shrinking budgets. But fear not — where there are challenges, there are also solutions.   Download our full article to take a deep dive into adaptive strategies for aligning HR initiatives with business objectives, ensuring financial resources are effectively used to support company growth.  Discover how to:  craft an agile HR budget that thrives amid funding cuts;  optimize talent acquisition processes to secure top candidates without breaking the bank;  implement continuous learning initiatives to boost employee morale and productivity;  streamline HR administration to save time and reduce errors; and  use key performance indicators to measure success and guide strategic decisions.  Ready to equip your team with the tools needed to turn budget constraints into opportunities for growth? Download the full story now for strategies to comb...

In today’s dynamic business landscape, human resources professionals with competing priorities are finding it harder to juggle routine tasks. To find cost-effective solutions that save time and resources, HR departments are trying alternative methods, including outsourcing. Many organizations offer outsourcing for HR tasks. This method is an attractive option when you need more HR staff to complete administrative tasks at a lower cost. While there are positives to shifting your HR management structure, there are also drawbacks. This blog will take an in-depth look at the pros and cons of outsourcing HR tasks and consider whether it’s a passing trend. Then, we’ll dive deeper into the strategic implications and factors to consider when making this pivotal decision. The landscape of HR in the modern enterprise The HR field spans many areas, including external regulations, professional employer organization services, and marketplace and global trends. The scope of HR responsibilities has w...

Picture this: It's a hectic Monday morning. You open your email to find your inbox flooded with urgent employee questions and time-sensitive issues. You try to answer all the requests as quickly as possible. When you’re finally done, the last thing you want to do is read about compliance updates. That’s where HR compliance resources can help. It's already challenging to navigate the complex and ever-changing landscape of laws and regulations — let alone communicate these updates to employees. As a human resources professional, you need more than just expertise; you need the right systems at your disposal to stay ahead. That's where HR compliance resources come in. These tools can help streamline your operations and ensure your organization is making strides to be compliant. These resources can be applied to many HR areas, including your retirement or employee benefits plans. In this article, we'll focus on the four essential retirement and employee benefits resources to...

Open enrollment can be an extremely positive and rewarding experience for you and your employees, providing you plan for it well in advance. It’s important to review and modify your benefits offerings to enhance your employees’ physical, mental and financial health. Use this 2024 open enrollment checklist to help your organization prepare for a successful open enrollment period, from early planning to follow-up. Then, check out our eight- to 12-week timeline below to see what you need to do in the following months. 8-12 weeks before open enrollment The 2024 open enrollment period starts Nov. 1, 2023, and ends Jan. 15, 2024. While it may seem far away, you’ll want to start preparing now. By giving yourself plenty of time to gather and develop essential materials, you’ll better overcome end-of-year hurdles, including: more people out of the office due to holidays, vacations or illness; major end-of-year deadlines, such as annual reports; and slower reply rates and project turnarounds. ...

  Selecting the right health benefits is complicated for even the most educated consumer. It can be overwhelming to sift through benefits options during open enrollment and when receiving health services. If you’re not aware of how your health benefits impact your employees’ morale and productivity, you may be making a big mistake. In fact, eight out of 10 employees said they faced challenges when receiving care, according to Quantum Health ’s study. These challenges were worsened by the complexity of their healthcare benefits. If you haven’t considered how confusion toward health benefits can take a toll on employees in the workplace, keep reading. You’ll be surprised to learn what you can take away as an employer. Unexpected findings on complex health benefits The Quantum Health study tracked how employee morale and productivity were impacted by complex health benefits. The results were unexpected. The study concluded that a vast majority of consumers reported facing hurdles in t...

Employment laws and regulations can be overwhelming for any business. But with an HR Compliance Calendar , you'll be armed with a powerful tool to tackle employment-related deadlines this year. Whether you're anticipating deadlines like Form W-2 or benefit plan filing, or bracing for unpredictable events like new hires or workplace injuries, a compliance calendar can help you stay organized and avoid workplace disruptions that can arise from noncompliance. Knowing what your business is required to do and when is the best way to stay compliant. The HR Compliance Calendar includes a month-by-month summary of key compliance deadlines and helpful reminders for compliance tasks to complete throughout the year. It also helps you anticipate deadlines for dynamic compliance tasks, which only occur when certain events happen. Have compliance questions? Reach out to HANYS Benefit Services today. This calendar is not intended to be exhaustive nor should any discussion or opinions be con...